Opened in 2013, Media Space is an exciting collaboration between the Science Museum and the National Media Museum in Bradford, home of the National Photography Collection. A new London venue for world quality photography exhibitions and events, Media Space includes a 525m² major exhibition gallery and the flexible 300m² Virgin Media Studio.
This is an exciting opportunity for anyone with a passion for art or photography wishing to develop a career in art galleries or museums.
As our Media Space Assistant, you will be immersed in the day-to-day running of Media Space, responsible for provision of full administrative support to the team.
Your role will be highly varied, including such duties as updating the gallery schedule, financial administration, arranging and supporting meetings, maintaining mailing lists, and handling public enquiries. In addition to this, you will have a unique opportunity to see first-hand how world-class photography exhibitions are developed and delivered.
You will also support event and project organisation, and promote effective communication about the work of your team across the Museum.
See: https://vacancies.nmsi.ac.uk/VacancyDetails.aspx?FromSearch=True&MenuID=6Dqy3cKIDOg=&VacancyID=841
Equal Opportunities
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How to apply
Please take time to read all the following instructions carefully, together with the full job description below.
When you apply you will be asked to upload a covering statement in Microsoft Word format (the document must be in .doc .docx .txt or .pdf format and the maximum file size is 2 MB). You are advised to prepare this document in advance of making your application online. Please also ensure that you have uploaded your CV as a separate document which you can do when you create an account or log in.
In your covering statement you are asked to respond to the following questions. Please number your responses individually. Your covering statement should be no longer than two pages in total.
If you don't respond to these questions, we will not be able to consider your application.
- Please tell us what attracts you to this role, and what you feel you can bring to it.
- Please outline your office experience to date, giving us some examples that demonstrate the range of your organisational and administrative skills.
- Please describe a work situation where you have had to manage competing deadlines and yet work fast and accurately.
- Please tell us about an exhibition you have visited recently and what you admired or disliked about it.
- Please state: i) your current or most recent salary and benefits package; ii) your notice period or the earliest date you could start; and iii) where you saw this advertisement.
If you are applying for more than one role please upload your CV and then prepare your covering statement for each role as separate documents.
SMG Job Description
Job Details
Job Title: Media Space Assistant
Department: Media Space
Location: Science Museum
Reports to: Head of Photography
Date: December 2014
Purpose of the Job
To provide administrative support to the Media Space team who originate and produce an annual programme of world-class photography exhibitions, commissions, publications and events.
Key Deliverables/Accountabilities
- Provides full administrative support to the Head of Photography
- Organises team meetings, cross-museum meetings, strategy meetings. Produces and distributes minutes as requested
- Responsible for office administration including stationery, filing, archiving.
- Maintains gallery schedules, and ensures up-to-date communication of Media Space schedule to Science Museum and National Media Museum colleagues
- Assists team with financial administration on Focal Point
- Organises and updates Media Space contacts list
- Is the first point of contact for Media Space, answering general public enquiries and Science Museum Group enquiries
- Ensures unsolicited applications for exhibitions are responded to appropriately, in liaison with curators
- Organises Collectors’ Group meetings
- Assists with event organising and Private View organising as requested
- Provides administrative support for the Krasna Krausz Book Awards, prize, exhibition display and Award evening
- Recruits and manages volunteers/interns
- Take care of your personal health and safety and that of others and report any health and safety concerns. Ensure proactive compliance with Science Museum Group H&S Policies, including risk assessments and implementing safe systems of work
Working Relationships and Contacts
Head of Photography
Media Space team
Colleagues across Science Museum Group
External stakeholder and VIPs
Line Management and Budget Responsibility
No direct line management
Supervision of volunteers and interns as required
Budget Holder of £0
Candidate Profile
Experience
- Previous experience in an administrative role, preferably within the galleries and museums sector
- Experience of dealing with senior managers and significant external stakeholders with confidence and professionalism
Skills, Knowledge and Relevant Qualifications
- Demonstrable enthusiasm for the arts and photography in particular
- Excellent IT skills and a thorough knowledge of MS Office packages
- Excellent attention to detail
- Excellent written and verbal communication and numerical skills
- Ability to work to tight, competing deadlines, managing time and resources accordingly
- Ability to prioritise work and problem solve using own initiative
- Degree level education in a relevant discipline or equivalent experience is desirable
Behaviours
- Team Working: actively participates sensitively and flexibly as a team member
- Achieving Results: takes initiative and ownership to deliver results within time, quality and cost expectations
- Problem Solving & Creativity: discusses problems appropriately, exploring viable options to resolve issues
- Customer Service: proactively responds to customer’s needs
Scope for Impact
As first point of contact for the Media Space team, the post holder will be an ambassador for the department, giving a strong and professional first impression
Plays a key role in keeping the team running smoothly
Please note:
- This job description is not exhaustive and amendments and additions may be required in line with future changes in policy, regulation or organisational requirements, it will be reviewed on a regular basis.
- This role is subject to a Disclosure Scotland basic criminal record check
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